Creating a booking
Open the Calendar page and click + New Booking (or click directly on a date in the month view). Select the equipment model, pick a date range, and choose a borrower. Werp™ checks current availability across all units of that model and either auto-selects the only available unit or lets you choose from multiple.
- Title — Optional. If omitted, defaults to the equipment name.
- Borrower — Any workspace member. Defaults to yourself.
- Takeout — Check this if the item will leave the premises.
- Purpose / Project name — Optional metadata for tracking.
- Note — Free-form internal note.
Bulk booking
On the Inventory page, select multiple items using the checkboxes. Click Book Selected. Fill in a shared date range and borrower once — Werp™ creates individual bookings for each selected unit. If a unit is already booked for that period, it's skipped and you see a summary of how many succeeded and how many were skipped.
Booking statuses
| Status | Meaning |
|---|---|
| confirmed | Booked but equipment not yet checked out. |
| checked_out | Equipment has physically left storage. |
| completed | Equipment has been returned and checked back in. |
| cancelled | Booking was cancelled before completion. |
Check-out and check-in
From the Edit Booking modal, use the Check Out button when the borrower physically takes the equipment. This sets a return due date and marks the unit as checked_out. When the item is returned, use Check In to complete the booking and return the unit to available.
Calendar views
The Calendar page offers two axes of control:
- Period: Month / Week / Day — controls the time scale.
- Layout: Calendar (grid/timeline) / Gantt (horizontal bars per unit) / List.
The Gantt view is especially useful for seeing all units side-by-side to spot availability gaps. The List layout shows upcoming bookings in an infinite scroll table, starting from the current time.
Conflict detection
Werp™ prevents double-booking at the unit level. If all units of a model are busy for the requested period, the booking modal shows which units are conflicting and suggests the nearest available time slots.
Return reminders
For checked-out bookings, Werp™ automatically emails the borrower a return reminder 24 hours before the due date, and an overdue notice once the due date has passed. No setup required — these emails are sent automatically.