Starting a session
From the sidebar, go to Inventory → Stocktake (or click Stocktake in the header of the equipment list). Admins can start a new session — give it an optional name. Only one stocktake session can be in progress per workspace at a time.
Counting units
While a stocktake is in progress, scanning a unit's QR label automatically counts it for the active session — no extra step needed. Units can also be checked off manually from the stocktake screen for equipment without a printed label handy, or when scanning isn't practical.
Multiple people, one session
Everyone on the team can scan or check off units at the same time during the same session. Progress updates for all participants roughly every 5 seconds, so you can see the count climb as the team works through storage.
Completing a stocktake
When the count is done, complete the session to lock in a discrepancy report:
- Found — units that were scanned or checked off during the session.
- Missing — units that were never scanned. These are your candidates for lost or misplaced equipment.
- Coverage % — the share of all expected units that were accounted for.